Job Id: 12907

Captivating Aesthetics Ltd, operating as Captivating Boutique Aesthetics and Wellness Centre

info@captivatingyou.com

Grand Prairie

Alberta

Full Time

Captivating Aesthetics Ltd, operating as Captivating Boutique Aesthetics and Wellness Centre (See https://www.captivatingyou.ca), located at #101 10501, 67 Avenue, Grand Prairie, Alberta, T8W0K8, is looking for a full-time and permanent Medical Office Manager-Marketing Coordinator.

Are you organized, tech-savvy professional with a passion for healthcare administration and leadership.  Join our growing medical practice as a Medical Office Manager-Marketing Coordinator and play a key role in ensuring smooth operations, driving business growth, and creating an exceptional experience for both patients and staff.

Duties

Office Manager Duties (40% of the time)

·       Oversee and coordinate the clinic’s procedures and review, evaluate and implement new procedures where needed

·       Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed

·       Administer Albert Health policies and procedures with regards to claims and billings

·       Assist in the annual budget and advise the CEO 

·       Coordinate and supervise the inventory of the clinic

·       Prepare regular reports on number of clients / procedures performed 

·       Supervise the records of all clients

Marketing Coordinator duties (50% of the time)

·       Assess characteristics of products or services to be promoted to determine marketing and advertising needs of an establishment            

·       Advise the owner about marketing, advertising or sales promotion opportunities and strategies  

·       Develop strategies and related content for direct and digital marketing and advertising campaigns and implement them       

·       Manage post campaign analysis to measure and report on marketing and advertising metrics    

·       Develop and maintain social media accounts, including managing customer reviews and testimonials  

·       Develop, implement and evaluate public relations strategies and programs designed to inform clients, employees and the general public of our role

·       Conduct public opinion and attitude surveys to identify the interests and concerns of key groups served by their organization

·       Prepare or oversee preparation of press releases and prepare content for our website

·      Develop and organize workshops, meetings, ceremonies and other events and programs for publicity, fundraising and information purposes         

·      Arrange interviews, news conferences and other media events        

·      Act as spokesperson for Captivating Aesthetics Ltd and answer written and oral inquiries          

·      Coordinate special publicity events and promotions for internal and external audiences  

·      Assist in the preparation of brochures, reports, newsletters and other material      

Administrative Assistant Duties (10% of the time)

·      Prepare, key in, edit and proofread correspondence, invoices

·      Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments organizations

·      Schedule and confirm appointments and meetings of employer

·      Order office supplies and maintain inventory

·      Answer telephone and electronic enquiries and relay telephone calls and messages

·      Maintain our manual and computerized information filing systems

·      Determine and establish office procedures

·      Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

·      Arrange travel schedules and make reservations

·      May compile data, statistics and other information to support research activities

Qualifications

• Certificate, Diploma or degree in commerce from any jurisdiction

Competences

• Must be able to perform the duties listed above
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint
• Experience in a senior clerical position is required
• Fluent in English with strong English writing skills
• Strong leadership and interpersonal communication skills
• Strong written skills for publication

Wages, work hours and Benefits

• $40 per hour; paid monthly
• 40 hours per week, working Monday to Friday from 8:30am – 17:30pm
• Overtime will be paid @ 1.5 after 40 hours per week
• Annual Health Spending account
• Annual bonus based on the clinic performance
• 4 weeks of paid vacation per year

How to Apply

Please submit your resume and cover letter to info@captivatingyou.com

Please answer the following technical questions.

a.    What is the difference between an open ended and close ended question

b.    What are the Pros and cons of open-ended questions

c.     What is the difference between qualitative and quantitative research?

d.    Please list 6 types of questions use in Surveys

Only applications that complies with the above requirements will be considered